Harry Potter Party: Suppliers Review

*Disclaimer: Since I’m an events coordinator, I think I have higher standards when it comes to suppliers so I have the tendency to rate a supplier low when most would rate them well. But still, I did try to temper my rants in this review. 🙂

Christening Venue: Santuario de San Jose

Also considered: All the churches within a 5km radius 🙁

Why I chose it: They were the only one who could accommodate us. Even then, I wasn’t able to get the time I originally wanted (2:30 but willing to get until 4pm – I got the 430pm slot)

Liked about it: They were very nice and super easy to talk to. I had the driver go there to have missal checked and after talking to me on the phone, he just gave the driver their standard missal. Normally they don’t do this (I guess, normally kasi no one bothers with the missal during a baptism). The priest was really nice and his assistant, too.

Their baptistry was also nice although I have to admit I love the baptistry where Jia was baptized much more kasi simple lang yung “bowl” nila for the water ritual.

Reception Venue: Andrea North Towers – Skyline Tower Clubhouse

Also considered: Royal Palms Clubhouse

Why I chose them: Andrea was nearer to us, which meant less stress for my parents and for us and for 4th Wall (yes, I needed to ensure na hindi stressful for the stylist yung transpo, mahal kasi trucking eh).

Liked about them: Super daling kausap ni Shiela, the one in charge. In fact, sa sobrang kakakulit ko sa kanya (or siguro kasi friend ni J yung may-ari ng building, LOL!), she allowed us to start setup the day before the party. I really liked the place. Hindi siya dark like the one I initially wanted but I really liked it. And the price is very reasonable.

They can improve on: The electricity capacity… pero ito feeling ko hindi talaga nila fault kasi hindi naman sila big time events venue eh. They could provide just 30amps for the place (which is normal kasi marami venues ganyan lang talaga). The prob was mejo maarte ng setup namin, we had lighted dance floor and par lights. When the sound system tapped into the same breaker, nahirapan so before we started and even during dinner, may time na walang music. Pero deadma. I was worried I would have problems with the electricity pero wala na ako budget for generator eh so okay na rin. On hindsight, even if I knew that would happen, I wouldn’t have gotten a generator. Mas pinatutukan ko lang siguro yung pag tap. I don’t think the sound system people realized how heavy the load already was.

They can also improve on the flow of the traffic. As related by a friend, when the guests were being picked up by their drivers, there was little space to maneuver so the cars ended up just backing up.

They can improve on having more rules. Hahaha! They were so lax that I actually wanted to teach them the things they can do for their venue (like impose a security bond, etc).

Catering: Josiah’s

Why I chose them: I’ve worked with Josiah’s for six years and they have never disappointed me in terms of food quality and service. And they are very open to suggestions. They have catered two of my personal events and guests have raved about their food. Super dali pang kausap, pre-event and OTD. Didn’t even consider anyone else. But I have to admit that I was praying that I could afford them kais kung hindi, wala ako backup caterer eh.

Liked about them: When they were setting up, hindi kakayanin yung 4 long tables per Hogwarts house as originally planned. I told the head waiter na non-negotiable for me yun. Ginawan nila ng paraan and they were able to fit my required number of seats per table, albeit a bit tight. Ganun sila eh, gagawa sila ng paraan para mapagbigyan ka. During the party, J’s boss and officemates went outside for a little air. Since mejo masikip sa loob, one of my coords said na pa-set-up na lang siya ng table outside for them. Plus papa-servan ng food so they didn’t have to lineup sa buffet. Ginawa ng waiters ng super bilis. Walang reklamo, naka-smile pa sila. When you think about it, super dagdag trabaho yun.

The guests raved about the food! Ito sure ako na hindi bola. When I go to other parties kasi, I don’t like it when the host asked kamusta yung food kasi wala ka naman choice but to say “Masarap”. Pero ito kasi ang daming nagtanong who catered the food and asked me the name of the dish they liked best. So siguro naman hindi bola yun. Nag-effort pa sila kung ganun.

I made a boo-boo and forgot to tell the caterer that I didnt make arrangements with the stylist for the buffet centerpiece. When they realized that, they really wanted to do something to troubleshoot. Kinausap pa ako ng masinsinan. Ako naman deadma lang. Pero nakakatuwa na ganun yung level of concern and efficiency and they had the initiative to talk to me and hindi lang nila ni-deadma.

Tsaka super dami nilang gamit. Lahat ng hiningi ko meron sila. I asked for super daming long tables plus extra round tables pa na pang-just-in case lang, lahat dumating. Tapos they have kiddie tiffany chairs pa (I don’t like kiddie monobloc chairs eh). Basta since they’re super big na, ang dami dami nang gamit tapos ang dali na nilang kausap.

Styling/Prod Design: 4th Wall

Why I chose them: Like in the case of Josiah’s, I didn’t consider anywayone else but 4th Wall. Super galing eh. Whatever cannot be sourced, they make. Feeling ko talaga they’re the best in the industry.

Liked about them: We talked about the details 20 days before the event. I told Ronald what I wanted (to have stalls for Ollivanders and Madam Malkin’s, to have a sorting hat station, and to have a “brick wall” entrance) and he told me the things I needed to provide (jpgs of the Houses, pegs of the Ollivander shop and Madam Malkins, etc). Sila na bahala sa main set kasi wala ako maisip na gusto ko. Then 5 days prior, we met again and we finalized the backdrop. Dun pa lang nila sinabi na yung backdrop would be a book. Super ako na-excite!!! I asked Ronald if possible that I’ll be the one to provide the text in the book. Pumayag siya. Wedesday night ko pa nabigay yung text ng Tales of Beedle the Bard pero ang galing kasi ang ganda ng pagkakagawa!

Everybody loved the set! As in! Ang galing naman kasi talaga and that is not because it was my party. Pati kami nagulat that it turned out that nice!

Oh yeah, guests raved about the lighted floor. Ang cool eh! Sabi nga ng isang guest, the venue was multi-sensorial. 🙂

During setup pala, masikip na and their staff was really helping my team to make sure na kasya lahat na hindi masa-sacrifice yung look. Kahit naka-setup na yung lighted floor, kinalas pa and binawasan at inusog. Imagine the added work that entailed. Ayos na pero kinalas pa uli.

Cake: Joy San Gabriel

Also considered: Bunny Cakes

Why I chose her: At first, I didn’t want to get a wedding supplier so I inquired with Bunny Cakes. BC gave me a very high quote for a super simple HP cake. I wasn’t even sure if it’s yummy plus wala pa toppers which I wanted. I contacted JSG to inquire. Pumayag sya! Super yehey! Happiness talaga!

Liked about them: I sent the design a couple of weeks prior to the party. A few days after I sent it, Ms Joy asked me for the flavor, sabi ko kung ano madali for her. She asked me if okay with me and styro cake and then cupcakes na lang. Syempre I said yes kasi that’s actually much much better for me. Pano ko naman masa-slice yung malaking malaking cake? Plus the cupcakes served as the guest favors.

Ang galing nung details nung cake!!! As in! Yung toppers were sooooo cute! The boy was even in diapers! Yung girl was wearing shorts. Tapos andun lahat nung HP details like wands, HP glasses, sorting hat, the Gryffindor scarf, and even galleons! Basta ang galing! The cupcakes we distributued as guest favors (since I didn’t have loot bags na – hindi kaya ng budget and time). Tapos nung nasa bahay na, I tasted one cupcake, super YUMMY!!! Nagsisi ako ng konti na pinamigay namin yung cupcakes! I could have eaten all! Hahaha!!!!

Party Planner: Jacque of Partyboosters

Why I chose her: As I said in my previous post, she was my former bride so I knew her from before and knew how OC she is.

Liked about her: She was always there to answer my questions, as in ALWAYS!!!!! Ngangaragin ko pa siya usually pero hindi nadadala, sinasagot pa rin ako  pag tatawag ako uli! Hahaha! Eh hindi naman ako paying client so I really appreciated all the help! Plus since I felt so comfy with her, lahat pa ng kwentuhan namin may chismis na kasama. Hahaha!

Under her, I booked:

1. Potato corner – Yummy, as usual.

2. Sorbetero – This is one of her bestsellers daw. I didn’t taste it but my sister and my husband said it’s yummy and hindi dirty ice cream ang lasa. Basta masarap daw. Oh yeah, the ice cream cart is owned by a fellow N@Wie, Lissa.

3. Kiddie Salon – I think the guests enjoyed this kasi ang daming nakapila eh. And hindi siya baduy. That was one of my fears eh – na maging baduy yung ayos. Hindi naman. Buti na lang! In fact, some of my friend specifically complimented me on the success of the kiddie salon. Am happy!:)

4. Jen Belen – Separate review

Host: Jen Belen

Why I chose her: I just wanted a girl host so Jia won’t feel intimidated – or basta feeling ko she’d feel more at ease with a girl host

Liked about her: She made an effort to dress up (although buti na lang at HP ang theme ko – parang hindi ko kakayanin kung si Baby Bop or si Hello Kitty siya). And tama ako, Jia felt comfy enough with her — she even joined a game! That made me really happy as it was the first time she did that. I think the kids liked her. Also, she followed my request not to advertise her services during her routine (I coursed it through Jacque). I read about that in N@W and natakot ako. To me, that’s a no-no! That’s tantamount to me distributing my calling cards during guest registration of my events. Anuvah!

Didn’t like so much: She was mejo OA and not funny for me but I think okay naman sya sa mga kids. Also, may time na gutom na tao and parang hindi siya attuned sa audience nya kasi tuloy tuloy lang siya. I had to ask my coord to tell her to cut the games na. Same thing happened after dinner. I think the kids were getting a bit bored with the balloon show but she seemed not be so much attuned to her audience.

She can also improve on replying to clients. I emailed her two times about the program (I was asking for a copy). I guess she was not used to clients asking for copies. In the end, it was Jacque who emailed me the prgram (she was CCd in the emails so she knew I was already following up).
Magic: Leodini

Why I chose him: I went by gut feel. Feeling ko okay siya nung kausap ko siya.

Like about him: He super brought the house down. Please look at the pics and look at the laughing faces of the guests. Siya ang may kagagawan nyan! He’s really, REALLY good.

The funny thing was he didn’t look… hmmm… very neat. In fact, my coordinators and the stylist thought he was a gate crasher. When my friends from the wedding industry were aking me who he was (by then we have learned that he was the magician), we were kidding that I was so detail-oriented that I even got Sirius Black (post-Azkaban escape).

Didn’t like so much: He had a slapstick routine… short, yes, but there nonetheless. I hate slapsticks/jologs routines. In fact, when searching for the magician, that was also one of the reasons why I didn’t even inquire with Wanlu because I knew that he would be playing Papaya (or whatever jologs song is currently in). But anyway, the kids liked it, I guess, so okay na.

Neutral comments (depends on how you look at it): He didn’t have the usual games na kasama yung parents. This was a positive for me. Bentang benta siya sa adults. Hindi lang pang kids yung routine nya. Positive for me.

Photo: Warren Camitan

Why I chose him: I’ve been a fan since I saw pics he toook of a N@Wie sister and her family. I feel that his pictures are very fresh.

What I liked about him: He was super sipag. He didn’t even eat during the reception. Basta picture lang siya ng picture. Unobtrusive. Magalang. Mabait. Ang ayos kausap. Maayos itsura (well, it matters you know).

Right after the baptism, he automatically called out the godparents for the pictures… well, that was actually a booboo since I had a pictorial sequence on my missal but I guess it’s a positive point that he tried to take control of the situation to make the pictorial more organized (wala pa lang siyang nagiging client siguro na kasing OC ko). Oh yeah, it was super easy to coordinate with him. Everything was done via email and SMS.

What I would have wanted that he didn’t deliver: I think this was my fault since I didn’t tell him… remember that the reason I got him was because his pics looked so fresh and so alive.. well, I forgot that my party was HP-themed and I didn’t want to have bright pictures! I wanted semi-dark pictures with magical undertones. I didn’t tell him and I think some of his pics were a bit too bright. But my friend who is a photo enthusiast said that he used the correct lens and correct settings. Oh well, maganda naman yung pictures. Plus, as one of my friends pointed out, he didn’t have the luxury to take artistic shots unlike the guests. Buti na lang uso na FB so I was able to grab the pics my guests took. On hindsight, sana two photogs ang kinuha ko.

Video: Thor

Why I chose them: Hahaha! I like their work naman and sikat sila sa N@W and pumayag sila sa budget ko plus and may booking na yung Threelogy

What I liked about them: Super daling kausap. As in super! Unobtrusive. Hindi mayabang. Basta super low profile. Nakakatuwang katrabaho. If co-supplier ko sila, matutuwa ako sa kanila. I’m super excited to see the video pero tingin ko matagal pa un eh. 🙁

Oh yeah, I also had:

1. Starbucks – You can’t go wrong naman with them. Dali kausap. Ang ayos ng service.

2. Side entertainment – Crizz the Magician – Got him from a magic store in SM North EDSA. Madaling kausap. Magaling sa magic. Mejo sablay lang mag text for me

3. Robes – Jackie Chua – I was referred to Jackie by a friend. I contacted her a week before and gave her the patterns 8 days before. 3 days before, napadagdag pa ako (hello, people who rsvp a few days before the party tapos hindi dumating! grrr!). Ang galing kasi walang naging prob. Pero when the robes were delivered the morning of the party, walang opening sa gitna! I was super disappointed. I even called my sister and told her, “Paki paalala sa akin na ginagawa ko ito para sumaya ang anak ko at hindi ako coordinator na kelangan mang-away ng supplier.” My sister actually tried to look for solutions (alam nya how OC I am and kung gano ko dadamdamin na hindi nasunod yung gusto ko) pero in the end, we had to admit na wala na kami magagawa. A few days after the party, I told one of the guests that the robes were supposed to have opening in front. Sabi niya it was better na wala kasi if may opening, makikita ung t-shirts ng mga bata. Since walang opening yung robes, black lang talaga yung suot nila so Jia really stood out. So I guess, all’s well that ends well. Love ko na yung robes! Hahaha!

Last na, this is not a review but can I just say, I super love, love, love, LOVE the gown of Jia (and also the baptismal gown of Joya) by Ninang Veluz! Hay! Ang ganda-ganda!!!!

🙂

Post Signature

Comments

  1. says

    hi sis clarice! a n@wie here. 🙂
    Congrats again for a successful party! I love Warren Camitan, too. 🙂
    Natawa ako dun sa robes, hehe.. blessing in disguise nga :p

  2. Ronquillo says

    Hi. If you don’t mind, may I ask how much ang rent sa Andrea North Tower Clubhouse? Please reply. Thank you.

  3. Elaine says

    Hi! I would like to inquire lang how much rent sa Andrea Tower? I hope you don’t mind. Thank you very much! 🙂

  4. Tani says

    Hi Clarice. I’m planning my son’s future Harry Potter-themed party. Your ideas are very inspiring. Your review is very helpful. 🙂